To Setup Forwarding from a distribution list to an Office 365 Group

There is not a straight forward process to forward email from a distribution list to an Office 365 Group. You would need to follow these steps in order to do that-

  1. Create a Shared Mailbox.
  2. Add the newly created Shared Mailbox as a member of the distribution list. Doing so would allow the Shared Mailbox to receive email from the distribution list.
  3. Set up Email forwarding in the shared mailbox to forward email to the Office 365 Group. Now there is a point to be noted here, you would not be able to do this in the Exchange Online Admin Center. You would need to use Power Shell in Order to setup forwarding to an Office 365 Group.

Set-Mailbox shared -ForwardingSmtpAddress <EmailAddress> -DeliverToMailboxAndForward $true

Office Deployment Tool

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There may be times when we want to selectively Install Applications on a Computer or we might want to test the Updates before they are released to the Users. This is when we need the Office Deployment Tool. It is a command line tool, for managing deployments of Office 365 within an Organization.

Office Deployment Tool can be downloaded from the Microsoft Download Center https://www.microsoft.com/en-us/download/details.aspx?id=49117 . The Installation would contain two files setup.exe and configuration.xml. The XML file is used to for customizing the Installation. One could specify the Applications which need to be excluded from the Installation, the Target Version and so on.

In order to download files to a Shared Location on a server one would have to first modify the XML file and then run this command setup.exe /download. In the XML file one needs to specify the path where the files would reside, this can be done by adding this line <Add Source Path=”\”>

Once the files are downloaded, it needs to be Installed on the Client Computers. The Command for that would be setup.exe /configure. With the Office Deployment Tool, one can manage the Updates and test them before it is deployed on a Client Computer. In Order to test the Updates on a Particular computer, one would have to add this line on the XML file <Updates Enabled=”True” Update Path=”server”>

Enabling Litigation Hold in Exchange Administration Center

A mailbox is placed on Litigation Hold in case the person is subject to Investigation. Once the mailbox is placed on Litigation Hold, the person would not be able to delete emails from his account. The quota for the recoverable items in a folder increases from 30 GB to 100 GB. The reason for this Increase is that the mailbox should be capable to hold all emails which includes deleted emails.

In order to enable this functionality one needs to be an Exchange Administrator. One would basically need to go onto Exchange Online Administration. And click on Recipients. Then activate the Mailbox tab. Search for the Mailbox you want to put on Litigation Hold and select it. The click on the pencil icon in order to edit the properties. This opens up a new window. Now click on Mailbox  Features and under Litigation press Enable. This would take you to another window. Here you can specify the duration that the Mailbox would be put on Litigation Hold. In case it is indefinite leave that field blank. And click Save, this would now enable Litigation Hold on the Mailbox. It would take approximately 60 minutes for it to be fully enabled. 

Skype for Business PSTN

Skype for Business is used for collaboration. One can conduct meetings, hold video conferences and so on. But sometimes if you are travelling , it might not be always possible to attend a video conference. In this case Skype for Business has a facility where you can dial in and join the conference. You would be able to hear the audio and also participate in the conference.

You don’t need to download an app or have a data connection to use this facility. All you need is phone, the number to dial and the conference ID.

Microsoft Exchange Retention Policy

A retention policy is something that determines how long a message can stay in a folder. The folder maybe an Inbox, Sent or an Outbox. In case one does not Implement a retention policy then the size of the Inbox would continue to Increase with the Incoming messages.

With a retention policy one can set a time on how long the message can remain in a folder after which it can be deleted or moved into an Archive folder.

A retention policy consists of retention tags which helps in implementing the policy.

SharePoint Online restoring a site collection 

In SharePoint once a site collection is deleted it moves to the Recycle bin. It then remains in the Recycle bin for 30 days before it is removed from the Recycle Bin. 

If one wants to recover the site collection, it has to be done within 30 days. It can be recovered through the SharePoint Online Admin Center.  

Once the site collection has been removed, there is a possibility of recovering it in the next 14 days. One would have to submit a support request and Microsoft would then recover it for you.