How to allow users to download videos in Office 365 Video?

Office 365 Video is an application that is part of the Office 365 suite where users can upload and view videos. By Default only owners of the video can download videos. If you want the viewers to download videos, you would have to follow these steps-

  1. Click on the channel where the videos are uploaded.
  2. On the top click on Channel Settings. Screen Shot 2018-03-07 at 5.29.27 PM.png
  3. Select the “Permissions” Option on the left navigation. Screen Shot 2018-03-07 at 5.30.23 PM.png
  4. On the bottom make sure you choose the option “Owners,Editors,Viewers” from the dropdown. Screen Shot 2018-03-07 at 5.31.26 PM.png

Now, your viewers should be able to download videos from the channel. 🙂

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Enable External Senders to send emails to an Office 365 Group

Office 365 Groups is an upgrade to the Distribution List in Exchange. The difference is now members can see what the past conversations were even if they joined the group much later.

Office 365 Groups by default do not allow external senders to send emails to the group. If you require external senders to email Into a group, you would have to enable it.

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All you have to do is goto the Exchange Admin Center, click on “Recipients” from the Left Navigation and then select “Groups” from the top nav. Click on “Create a new Office 365 group.” Then you would see a page similar to the above screenshot. If you need to enable external senders to email to the group then make sure you enable the option highlighted.

 

 

Exchange Admin-Message Trace

The Message Trace in Exchange Admin Center allows one to check the status of messages that were sent to a specific recipient or sent from a specific sender. It shows whether messages were successfully delivered or not.

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In order to get to Message Trace, one would have to select the mail flow option from the left navigation and then click on Message Trace from the top navigation.

The Figure above shows how the fields/criteria for Message Trace looks like.

One must note that it would also show emails delivered to the Junk Folder. In that case the status would show Filtered for Spam.

 

To Setup Forwarding from a distribution list to an Office 365 Group

There is not a straight forward process to forward email from a distribution list to an Office 365 Group. You would need to follow these steps in order to do that-

  1. Create a Shared Mailbox.
  2. Add the newly created Shared Mailbox as a member of the distribution list. Doing so would allow the Shared Mailbox to receive email from the distribution list.
  3. Set up Email forwarding in the shared mailbox to forward email to the Office 365 Group. Now there is a point to be noted here, you would not be able to do this in the Exchange Online Admin Center. You would need to use Power Shell in Order to setup forwarding to an Office 365 Group.

Set-Mailbox shared -ForwardingSmtpAddress <EmailAddress> -DeliverToMailboxAndForward $true

Office Deployment Tool

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There may be times when we want to selectively Install Applications on a Computer or we might want to test the Updates before they are released to the Users. This is when we need the Office Deployment Tool. It is a command line tool, for managing deployments of Office 365 within an Organization.

Office Deployment Tool can be downloaded from the Microsoft Download Center https://www.microsoft.com/en-us/download/details.aspx?id=49117 . The Installation would contain two files setup.exe and configuration.xml. The XML file is used to for customizing the Installation. One could specify the Applications which need to be excluded from the Installation, the Target Version and so on.

In order to download files to a Shared Location on a server one would have to first modify the XML file and then run this command setup.exe /download. In the XML file one needs to specify the path where the files would reside, this can be done by adding this line <Add Source Path=”\”>

Once the files are downloaded, it needs to be Installed on the Client Computers. The Command for that would be setup.exe /configure. With the Office Deployment Tool, one can manage the Updates and test them before it is deployed on a Client Computer. In Order to test the Updates on a Particular computer, one would have to add this line on the XML file <Updates Enabled=”True” Update Path=”server”>

Enabling Litigation Hold in Exchange Administration Center

A mailbox is placed on Litigation Hold in case the person is subject to Investigation. Once the mailbox is placed on Litigation Hold, the person would not be able to delete emails from his account. The quota for the recoverable items in a folder increases from 30 GB to 100 GB. The reason for this Increase is that the mailbox should be capable to hold all emails which includes deleted emails.

In order to enable this functionality one needs to be an Exchange Administrator. One would basically need to go onto Exchange Online Administration. And click on Recipients. Then activate the Mailbox tab. Search for the Mailbox you want to put on Litigation Hold and select it. The click on the pencil icon in order to edit the properties. This opens up a new window. Now click on Mailbox  Features and under Litigation press Enable. This would take you to another window. Here you can specify the duration that the Mailbox would be put on Litigation Hold. In case it is indefinite leave that field blank. And click Save, this would now enable Litigation Hold on the Mailbox. It would take approximately 60 minutes for it to be fully enabled.