Configuring Mail in SharePoint

SharePoint as many people know is a document management system. One of the features of SharePoint is the ability for users to create alerts on Document Libraries. Once you create an alert for a document library, the user would get notified when someone makes a change to any file in the Document Library.

Administrators also get notified if the storage of a Site Collection has reached it’s capacity so that they can perform the required steps in order to get it resolved. So, I have described two different situations, do you find any similarity between them?

Well, in both the situations, someone gets notified. So, how does SharePoint notify a person? This is normally done through emails. And this is not done by default. If you Install a SharePoint Server for your organization, the end users would not be able to set alerts because the emails have not been configured. In order to get this setup, the first step would be to Install a mail server. This can be Installed within the SharePoint farm itself or outside. The most common protocol for emails is SMTP, which needs to be Installed in a Server and configured.

Once we have a SMTP Server, the next and the final step would be to connect the SharePoint server to the SMTP server so that SharePoint can send/receive Emails. This is done in the Central Administration.

  1. Open Central Admin and click on System Settings located in the left panel. Screenshot (146).png
  2. Under “E-Mail and Text Messages (SMS)” click on Configure outgoing e-mail settings.Screenshot (147).png
  3. Then specify the name of the Outbound SMTP Server and your From Address. Screenshot (148).png

Now, your End Users would be able to setup task alerts for Document Libraries and Administrators can receive emails regarding the storage for site collections.

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